How the season is actually going.
Every number on the dashboard opens the real screen behind it — tap ITEMS OUT NOW and you're on the Tech Table, tap a conflict and you're on the gig that has one. Behind it: gear double-booked across two shows caught before load-in, a yearly count that verifies what you actually own, and a repair list that turns into a signed financing request without opening a spreadsheet.
You find out about the problem on load-in day.
Two gigs both needed the same six wireless packs, and nobody caught it until a truck was already loaded and the second show's producer called asking where their gear was. Or the insurance renewal is due and someone spends a weekend rebuilding a value schedule from memory and old invoices. Or six things have been sitting broken for four months because nobody ever collected them into a single ask for the owner to actually approve spending on.
With GigPal PRO: the clash shows up on the dashboard before the truck is loaded, the insurance schedule is one export, and the repair list turns into a signed financing request in the time it takes to check a few boxes.
Four things a spreadsheet can't do for you.
Open the app, know where you stand.
The dashboard leads with four numbers — the next gig and how close it is, how much gear is out right now and what it's worth, what's flagged for service — and every one of them opens the real screen behind it, not just a statistic. Tap ITEMS OUT NOW and you're on the Tech Table. Tap the next gig and you're on its timeline. Below that: which production deadlines are overdue or due this week, and what's coming up in the next 90 days, gigs and calendar events together.
Catch the double-booking before the truck leaves.
Gear Conflicts watches every gig's dates against every other gig's, and it's not just counting units — a shared pool of 50 cables gets a fair split when three shows all draw against it at once, so two gigs short of the same four cables never both get told they're missing eight. It surfaces the clash on the dashboard, with the other show named, before anyone's standing in a parking lot short a wireless pack.
Verify what you actually own, once a year.
Pick a scope — everything, or one warehouse location — and scan every item against the list. What isn't found by the end lands on a MISSING list, and missing gear is automatically locked out of pack lists, cases and flypacks until someone marks it found. Not a report you read and forget: a real safeguard that stops a gig from promising a client something that's actually gone.
Turn a repair list into money someone can approve.
Flag gear for repair or replacement as it breaks, all season — cost, vendor and a note, each time. When it's time to ask for budget, check off which items belong in this ask, write the justification, attach a quote or two per item, and generate the report. Out comes a real document on your letterhead: numbered items, decisions, quotes, a running total, and a signature line — ready to print, PDF, or email, not rebuilt from scratch in a spreadsheet.
The paperwork side nobody enjoys building by hand.
The Gear Schedule
Every asset, its tag, serial, category, quantity, unit value and total value, in one line-item schedule — exactly what an insurer or an adjuster asks for at renewal or a claim. Download as CSV or print it on your letterhead with a total right at the bottom.
A floor, never a guess
If a case was never weighed empty, the shipped weight it rolls up into is shown with a "≥" and flagged as a minimum — on screen and in the export, with a dedicated column naming which records it applies to. It won't hand an accountant a number that looks exact when it isn't.
Company Records
Archive a gig and its shipping paperwork — bills of lading, manifests, return status — files itself here automatically, nothing to remember to save. Filter by last 30 days, last 90, this year, or all time, with totals for events, shipments, pieces, weight and declared value.
CSV an accountant can trust
Every export strips the characters that turn a cell into an accidental spreadsheet formula before it's written — a small detail that matters the moment a report leaves the app and lands in someone else's hands.
A live, searchable activity feed
Every scan across the org, live, refreshing every few seconds — searchable by item, tag or person, with a running tally per crew member. The accountability the chain-of-custody promise actually depends on.
What you own, and what it's worth
A status breakdown (in, out, partial, packed, service) and a value-by-category table, both counted by real unit — a 50-cable bulk line counts as 50, not one row — so the total on the dashboard is the same total everywhere else in the app.
- Dashboard views
- Overview (the KPIs above), Calendar (the full month grid, load/return/event layers), and Activity (the live scan feed) — one tab bar, deep-linkable straight to any of the three.
- Reports & Records
- The back office, in Settings: Company Records, the Activity Audit, the Inventory Audit, Repair/Replace costs with the Financing Report, and the insurance-ready Gear Schedule.
- Exports
- Company Records CSV, per-shipment BOL/manifest/CSV, the Gear Schedule CSV and print, the Repair/Replace ledger CSV, and the Financing Report's print-to-PDF — all on your own letterhead, never printing GigPal's name as if it were yours.
- Who can see it
- Dashboard and Company Records need Crew Leader or up — plain crew don't see either. Exporting Company Records and everything under Settings needs Admin.
The season, visible — and the paperwork, done.
See your own season on one screen.
Bring your inventory in, run your first gig through it, and the dashboard starts telling you the truth about your season immediately.
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